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Company Secretary

Category: Product ID: 4794

Description

About the job

JOB TITLE 


JOB FAMILY 


DATE 


AM Finance company Secretary


FINANCES


22/01/2022


MANAGER TITLE (solid line) 


FUNCTIONAL MANAGER TITLE (dotted line) 


Finance Manager


N/A


MISSION 


  • Preparation and filling forms and returns as required under Company Act 
  • Preparation and developing the minutes of the board, annual general meetings as required under the Company Act involving issuance of notice, agenda and minutes recording. 
  • Responsible to liaise with ROC, ministry of company affair, RBI, Securities & Exchange Board of India (SEBI) and other government regulatory bodies, including preparation and filling statutory record and returns 


Primary Responsibilities


Responsibility 1 


Tax & Treasury Activities


  • Assisting financial controller in cash controlling operations 
  • Assisting financial controller in direct & indirect tax operations 
  • Responsible for payment proposal preparation and payment posting 
  • Responsible for compliance with RBI under Foreign Exchange Management Act (FEMA) 
  • Filling remittance with the RBI and applications for approvals under FEAM within time. 
  • Advising the top management on Foreign Direct Investment (FDI) norms and Foreign Investment Promotion Board (FIPB) approval issues. 


Responsibility 2


Corporate Matters


  • Representing the companies in Public Hearing conducted by the government of India 
  • Filling of returns and forms as per M CA-21 under the Companies Act 
  • Compounding of offence under section 621A of the Companies Act 


Responsibility 3


Legal Matters


  • Representing the organization for resolution of legal issues under various statutory Acts and Rules and ensuring Industrial Law compliances 
  • Vetting of the legal agreement (lease, vendor…) 


ORGANIZATION 


POSITION KEY INTERFACES (internal and/or external) 


Internal 


  • Audit work performed with minimal delays and adjustments 
  • Maintain good relationship with customers and vendors 


Identify improvement areas and be proactive on solving actions


External 


  • Bank Related work 
  • Internal & External Auditors 


To handle Government bodies like sales, Central Excise Dept.


POSITION BACK UP 


  • Finance controller 


KEY MEASURES & FINANCIAL ACCOUNTABILITY 


Profile Requirements


Personal Background 


  • Qualifications should be b.Com & CS 
  • Experience should be 2 – 5 years 


Job Technical Skills


  • Good in communication 
  • Ability to collect, maintains, analyze and summarize information. 
  • Highly proficient with Excel 


Job Soft Skills


  • Company Secretary 
  • Corporate Matters 
  • Legal Matters 
  • Cash & Tax Matters 


Company competencies – please refer to « PO Behavioral Competencies” (can be found on Topnet) to see the competencies needed to join our organization.


This list of PO competencies (Listening, Enthusiasm, Team Spirit, Perseverance, Risk Taking, Networking, Decision Making and Communication) MUST be shared with candidates/employees along with their job description.


Manager Name & Title


JOB DESCRIPTION APPROVAL 


HR Manager Name & Title


EMPLOYEE ACKNOWLEDGEMENT (optional, depends on local legal requirements) 


Employee Name


Responsibility 1 


Tax & Treasury Activities


  • Assisting financial controller in cash controlling operations 
  • Assisting financial controller in direct & indirect tax operations 
  • Responsible for payment proposal preparation and payment posting 
  • Responsible for compliance with RBI under Foreign Exchange Management Act (FEMA) 
  • Filling remittance with the RBI and applications for approvals under FEAM within time. 
  • Advising the top management on Foreign Direct Investment (FDI) norms and Foreign Investment Promotion Board (FIPB) approval issues. 


Responsibility 3


Legal Matters


  • Representing the organization for resolution of legal issues under various statutory Acts and Rules and ensuring Industrial Law compliances 
  • Vetting of the legal agreement (lease, vendor…)