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Company Secretary

Category: Product ID: 4806

Description

About the job

We are hiring for Company Secretary.


The Role


You Will Be Responsible For


  • Report to the chairman and often liaise with board members.
  • Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
  • Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
  • Provide legal, financial, and/or strategic advice during and outside of meetings.
  • Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
  • Maintain statutory books, including registers of members, directors, and secretaries.
  • Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
  • Liaise with external regulators and advisers such as lawyers and auditors.
  • Implement processes or systems to ensure good management of the organization.
  • Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
  • Pay dividends to shareholders and manage share option schemes opted by various shareholders.
  • Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
  • Monitor the administration of the company’s pension scheme.
  • Manage contractual agreements with suppliers and customers.
  • Manage the office space and deal with personnel administration and company/staff insurance policies.
  • Drive PR activities related to aspects of financial management.
  • Providing lawyers with secretarial and administrative support.
  • Managing signatories and handling simple legal documents.
  • Handling and screening all incoming calls.
  • Providing ad hoc administrative support to the team as required.


Ideal Profile


  • You have at least 2 years experience within a Legal Secretary role, ideally within the Industrial industry.
  • You have good computer skills ( MS Word, Excel, Powerpoint).
  • You are organised and have good interpersonal skills.
  • You have good typing speed and an eye for detail.
  • You are a strong networker & relationship builder
  • You are highly goal driven and work well in fast paced environments
  • You are a strong mentor and coach who can build high performing teams


What’s on Offer?


  • Opening within a company with a solid track record of success
  • A role that offers a breadth of learning opportunities
  • Opportunities for career growth & development