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Company Secretary & Contract Executive

Category: Product ID: 4572


About the job

Job Details 

  • PRIMARY Purpose (Why does this job exists)
  • Hold Company Secretary statutory position for the one of the group companies.
  • Handling contracts management activities for pre-award/post-award activities on day to day basis in coordination with operations & sales team.
  • primary DUTIES:
  • To hold Company Secretary statutory position of the one of the group companies (Pvt. Limited) for statutory compliance purpose and handle the secretarial matters.
  • Support the Service business in pre-award & post award stages of Contracts, tenders, Service Contracts, AMC and all Sub Contract Agreements.
  • Coordinate with sales & operations team for review contracts, purchase orders, Agreements, NDAs, tenders, bid documents, customer contractual terms and conditions etc. and highlight risks, suggestions for mitigation of risks in consultation with Legal Counsel in line with JC policies.
  • Participate in negotiation with the Clients on need basis.
  • Attend pre-bid review meetings with business teams.
  • Highlighting the risk factors and suggesting precautionary measures to the operations team during execution of projects.
  • Generate necessary correspondence in coordinating with operations team and collate all required documentation and initiate drafts on Delay issues, AR outstanding, extension of time, variation orders, etc., and ensuring necessary follow up in resolving the issues.
  • Participate in the project kick off meetings.
  • Drafting and sending appropriate contractual correspondence for slippages in the project schedule, extra works, site issues, etc. in consultation with Legal Counsel as may be required.
  • Drafting response to correspondence from customers/sub-contractors on the project related issues and issue the same in consultation with Legal Counsel as may be required.
  • Provide support to the procurement team for reviewing sub-contracts & vendor contracts.
  • Handling litigation matters pertaining to the businesses.
  • Preparing and submitting weekly/monthly reports on the work activities.
  • Preparing training materials and conducting the trainings to business teams on contracts/legal/commercial topics.
  • Education, Technical Skills, knowledge and experience

CS, LLB 3-6 years of experience in the fields – contracts management, commercial/legal affairs, commercial documentation and secretarial/statutory compliances. Proficient in MS Office. Good communication and presentation Skills Strong customers focus and service orientation Self-accountability and ownership. Capabilities for detailed analysis/assessment of matters.