Assist the GPMO Core team in understanding the methodology, assisting in executing of new and more efficient ways to execute the maintenance of the project management library of tools/templates/discipline
Assist in maintaining updates to organizational charts, marketing materials and necessary collaboration sites
Assist in gathering relevant topics along with preparation of materials for monthly GPMO meeting content
Assist with the developing, refreshing, and formalizing change management process keeping up to date all mandatory external functions input to the project mgt lifecycle
Prepare materials for monthly portfolio reviews and mantaince of necessary documentation and follow-up on actions or escalations need to execute “go to green plan”
Manage & track onboarding and offboarding of resources and complete all required activities and proactively identifying areas that can be streamlined or improved
Support administrative tasks related the PPM tool including User Management i.e.: adding and deleting users, SSO setup (when required), creating user groups and updating members in user groups, project permissions.
Assisting in first level support for PM’s on technical issues, questions, etc.
Prepare adhoc leadership reporting across all aspects of the GPMO. This includes financial, resource utilization & dashboard reporting
Assist in the Resource management process by scheduling and monitoring of GPMO staff and preparing data to drive utilization / capacity discussions
Strong organization skills with the ability to multi-task
Advanced Excel, PowerPoint, Word, MS Project, and Visio skills
Well versed in PPM and collaboration tools i.e.: Clarizen Teams
Strong communication skills: verbal, written and presentation
Ability to work independently and as part of a team