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Project Coordinator – Drive for Change

Category: Product ID: 379


About the job

Staff – Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried – Research Assistant /Technician 4

Job Title

Project Coordinator – Drive for Change


Gender and Sexual Health Equity Research Program Division of Social Medicine | Department of Medicine | Faculty of Medicine

Compensation Range

$4,558.75 – $5,354.67 CAD Monthly

Posting End Date

October 31, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Oct 2, 2023

This is a 0.6 FTE position.

Job Summary

“Drive for Change: A mixed methods project to address systemic racism in health care among African-Canadian people living with HIV in BC” is a community-based participatory action study funded by the Vancouver Foundation. The overarching project objectives are to: investigate the gendered experiences of racism, discrimination and HIV stigma in the health care system of African-Canadian people living with HIV; identify and evaluate the core components of a peer navigation program to address the effects of gendered racism and discrimination in the health care system. The project is committed to ‘GIPA/MEPA’ principles of greater and meaningful involvement and engagement of people living with HIV.

The Project Coordinator will work with community partners, participatory advisory groups and oversee informed consent, recruitment and screening of participants for both qualitative and quantitative research as well as knowledge translation to support project goals, retention and follow-up, and community connections. Responsible for ensuring communication with community and fostering stakeholder relationships and functions as the point of contact to receive and convey information related to the project(s). Coordinates the development of qualitative focus groups interview guides and quantitative surveys. Documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules research-related appointments and meetings.

Supervised by and reporting to a UBC faculty member, the incumbent works closely with academic and clinical researchers, the Division of Social Medicine, the UBC Department of Medicine, PHC, and PHCRI support staff, CGSHE staff, trainees, peer researchers, and a variety of community stakeholders. The Project Coordinator liaises with community stakeholders to facilitate knowledge translation activities to build awareness of research and to facilitate and maintain research capacity.

Organizational Status

This UBC position/project working jointly under a UBC faculty co-Principal Investigator and community co-Principal Investigator would be based at the Centre for Gender & Sexual Equity (CGSHE).

Located on unceded Coast Salish territories (Vancouver, BC), CGSHE is a UBC Faculty of Medicine research centre ( and affiliated with SFU. The CGSHE has a strategic mandate of leadership in promoting gender equity and sexual health for all through research, policy and practice. The Centre includes over 40 faculty members, hosts an equity-oriented and interdisciplinary training program with a large cohort of affiliated undergraduate trainees, graduate students, and postdoctoral fellows, and supports a growing number of UBC/SFU community-engaged research teams working across BC, nationally and globally. CGSHE works in highly collaborative space and strives to hire members from diverse backgrounds and lived experiences.

Work Performed

  • Responsible for day-to-day management and implementation of the project, including remote and in-person surveys and leading qualitative focus group interviews with people living with HIV.
  • Oversees recruitment, informed consent, and conducts in-office and outreach interviews, and active referral to services to support project goals and ethical standards, following standard operating procedures.
  • Tracks project progress according to project plan, monitors and reports on the status of projects and major issues/obstacles encountered.
  • In collaboration with the Principal Investigators, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
  • Provides training, support, and day-to-day supervision to relevant project interviewer/outreach staff.
  • Oversees and responsible for project budget and reconciliation of project finances for project, as needed.
  • Manages the project schedule(s), deliverables, and commitments as set out in project charters and other work plans, including timeline.
  • Executes project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
  • Communicates project status and contributes to positive working relationships with a diverse set of stakeholders, including community partners, members of communities affected by the research, government officials, policymakers, and practitioners (e.g., healthcare providers).
  • Writes reports and develops project knowledge translation materials for a wide range of audiences, and effective strategies for distribution of promotional materials.
  • Together with faculty lead, plans and manages all logistics for community advisory and partner meetings, including preparation and delivery of materials and presentations, producing research meeting agendas, minutes, and summaries, and follow-up with relevant stakeholders.
  • Oversees administration of research protocol, standard operating procedures, communication processes, and ethical guidelines for research involving human subjects (e.g., secure data storage and transfer, confidentiality).
  • Performs other related duties as assigned.

The incumbent will work out of the CGSHE/ UBC Gender Research Hub, a community/ clinical research space in the Downtown Eastside and/or in community office spaces in Surrey. Travel to communities for meetings will be required from time to time.

Consequence of Error/Judgement

This position works with a high degree of independence and responsibility and exercises a considerable amount of judgement. Errors in judgment could result in serious financial or reputational consequences for the Centre, undermining the Centre’s ability to meet commitments and achieve its strategic objectives, including the inability to successfully meet granting agencies’ deliverables. Inaccurate projections and forecasts could cause the Centre to make costly decisions regarding levels of investigator and staff resources and other support. Poor public/private sector relationships could result in a negative image of CGSHE / UBC and may impact levels of research funding made available through partnerships. Errors could result in significant concerns regarding the liability, credibility and integrity of the Centre, PHC/ PHCRI, and University.

Supervision Received

Reports directly to the co-Principal Investigators. Works under general direction within established policies, procedures, and standards. Work reviewed against task objectives and conformity to standards.

Supervision Given

Provides supervision and training to research staff (e.g., Interviewers, Research Assistants).

Minimum Qualifications

Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.

Preferred Qualifications

  • Master’s Degree in Public Health or Social Sciences, Sociology, Public Policy, Health Informatics or related field, or an equivalent combination of education, training and experience. Minimum two (2) years recent, related work experience in project coordination, research or other relevant frontline work.
  • Experience or training in quantitative, qualitative and/or mixed methods research an asset.
  • Community knowledge, direct and/or lived experience with communities marginalized due to social and economic disadvantage. 
  • Strong gender and sexual health equity and anti-oppressive lens and knowledge and experience with underserviced populations. 
  • Experience with conflict management and supervision of diverse staff. 
  • Research experience or training is an asset. 
  • Current CPR or naloxone administration training an asset. 
  • Class 5 Driver’s License an asset for use of CGSHE / UBC outreach van.
  • Excellent time management skills including the ability to prioritize work and meet deadlines.
  • Ability to work collaboratively with other team members and ability to work independently with minimal supervision, following project Standard Operating Procedures.
  • Ability to communicate effectively both verbally and in writing.
  • Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
  • Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
  • Demonstrated knowledge of and commitment to anti-oppression principles.
  • Flexibility in hours and willingness to work across CGSHE/UBC offices and community to support outreach and recruitment. 
  • Ability to maintain researcher-participant confidentiality.
  • Computer skills including experience in Microsoft Office suite (Word, Excel, PowerPoint), and MS-Project for windows.
  • We are prioritizing BIPOC and LGBTQ/2S people, as well as other grounded expertise with human rights, sexual health, and reproductive justice lens.